A free Vagaro alternative, compared fairly.
Vagaro is a popular, full-featured salon and spa platform. If the monthly fee and the per-calendar charges are what you’d like to drop, here’s an honest side-by-side.
Free forever Not a trial. No card, no contract, unlimited staff. Card payments cost 3.9% + 30¢. Our promise →
Real screen from the app. Names and numbers are sample data.
Free means all of it
Free software
Clients, appointments, checkout and reporting, for $0 a month.
Free booking
A 24/7 booking page with text confirmations and reminders.
Free accounting
A real double-entry ledger built in, so you can drop QuickBooks.
AI receptionist, with the phone system
Part of the $79/month* phone system: answers your calls 24/7, answers questions, books appointments into real openings, takes messages, and transfers to you.
Unlimited users
Every stylist, tech, trainer and front-desk person, $0 each.
The honest part
Card payments you take cost 3.9% + 30¢, and optional bill pay from your accounting is $39 a month per office.
What Vagaro lists today
| Vagaro (their pricing page) | |
|---|---|
| One location | $23.99/mo, labeled an exclusive rate for the first 6 months ($30.00 is shown alongside it) |
| Added bookable calendars | $10 each, up to seven licenses; after seven, more employees at no extra cost |
| Multiple locations | Contact sales |
| Free option | 30-day free trial; no free plan listed |
Source: vagaro.com/pro/pricing, checked October 2026. Vagaro's payment processing rates weren't shown on that page, so we haven't listed them. Prices change; check their page.
What TotalPro360 costs
- Software: $0 a month. Unlimited users. No contract, no setup fee, no card to sign up.
- Card payments you collect: 3.9% + 30¢.
- ACH bank payments: up to 1.8% (never more than $10).
- Online bill pay to your vendors (optional, from your accounting): $39 a month per office, only in months you pay bills through it, unlimited users, plus Stripe's cost at cost (bank debit 0.8% capped at $5, 0.25% + 25¢ per vendor payout, $2 per active vendor per month).
Feature by feature
| TotalPro360 | |
|---|---|
| Online booking page | Yes, included free |
| Text confirmations and reminders | Yes, included free |
| Service menu with durations and prices | Yes, starter menu included |
| Chairs and rooms that can’t double-book | Yes, included free |
| Deposits, no-show and late-cancel fees | Yes (3.9% + 30¢ per card payment) |
| Waitlist (online and front desk) | Yes, included free |
| Intake and consent forms with e-signature | Yes, included free |
| Formulas, notes and private before-and-after photos | Yes, included free |
| Packages, memberships and gift cards | Yes, included free |
| Retail with barcode, tips and commissions | Yes, included free |
| AI receptionist that books appointments | Yes, with the $79/month* phone system |
| Client app | Yes, free for clients |
| Accounting | Built-in double-entry ledger |
| Staff | Unlimited, $0 |
| Saving a card at booking | Coming soon |
| Payroll | Coming December 2026. Paid add-on: $39/month + $6 per employee |
| Group classes, multiple locations | Not available yet |
Vagaro has features we don't, including its consumer marketplace and a long list of add-ons. If you rely on one of them, weigh that before you switch.
Free software for your kind of business
Pick your business type and you'll start with a service menu built for it.
“I’ve got a person for you.” Get paid for it.
Your clients ask you for recommendations all the time. On the TotalPro360 network, when your stylist sends a client to a massage therapist on the network and that appointment is booked and paid, your business earns a share of the network fee. The business that receives the referral pays nothing for the lead itself, only a network fee after the job is booked and paid. How the referral network works · Our sister network for home services.
Questions people ask
Is it really free forever?
Yes. The software is free forever: online booking and reminders, client records, checkout, invoicing, accounting, your website and the apps, for unlimited staff. It isn’t a trial, and there’s no credit card to start and no contract. Card payments cost 3.9% + 30¢, and ACH bank payments cost up to 1.8% (never more than $10). Paid add-ons are optional: the phone system is $79/month* (one business number with calls and texting, the AI receptionist, after-hours on-call dispatch and Compendium Capture), and payroll (coming December 2026) is $39/month + $6 per employee. Read the free-forever promise.
Is there a free version of Vagaro?
Vagaro's pricing page (checked October 2026) lists a paid plan for one location and a 30-day free trial, not a free plan. TotalPro360 is $0 a month with unlimited staff.
What does TotalPro360 cost?
Nothing for the software. Card payments you take through it cost 3.9% + 30¢. Optional online bill pay to vendors, from your accounting, is $39 a month per office, only in months you pay bills through it, unlimited users, plus Stripe's cost at cost (bank debit 0.8% capped at $5, 0.25% + 25¢ per vendor payout, $2 per active vendor per month).
Can I move my client list?
Yes. Export your clients and import them into TotalPro360.
Set up your account in about two minutes.
No card, no contract, no sales call. Pick your business type, and you'll land in your dashboard with a starter service menu and a short setup checklist.
Get started free*Included minutes and texts cover typical use. Usage above the included amounts is billed as overage, and larger or high-volume companies may be quoted higher phone and texting rates. See our Terms.