Free personal trainer software that counts the sessions for you.
Training is sold in blocks and delivered one hour at a time, and the gap between those two is where trainers lose money. TotalPro360 decrements the package as the sessions happen.
What slows a training business down
- Session packages tracked in a spreadsheet that is always slightly wrong
- Recurring slots rebooked by hand every week
- Late cancellations with no policy the system enforces
None of that is a trainer problem. It is a software problem, and the software that fixes it has historically cost more per month than a training business could comfortably justify.
Built for how a training business actually runs
Packages that count themselves down
Sell ten sessions once and let each booked session decrement the balance, so both sides know what is left.
Recurring slots booked once
A standing Tuesday at six is set up once and holds, instead of being rebuilt every week.
Client history and progress notes
Program, notes and every prior session on the client record, so the next session starts where the last one ended.
Session lengths that differ
Thirty, forty-five, sixty and assessment sessions each carry their own length and price.
Deposits and prepayment
Take payment for a block up front and let redemption handle the accounting.
Payment without a second system
Card on file at the desk or a pay link, applied against the package or the single session.
See how it works
One booking screen that knows what each service takes, which staff member can do it and which room it needs — then a confirmation your client actually receives.
Services carry their own duration and turnover buffer; staff and rooms are booked together, so only genuinely open slots are offered.
$0 per month. $0 per seat. No card to start.
The business dashboard is free — booking, client records, service menu, quotes, invoicing and reporting included. There is no trial that turns into a bill, and no seat count to manage as you hire.
The platform earns when you do: a small margin on card processing, and the referral network. Never a software subscription. Read the full breakdown →
Where the product is today
TotalPro360 is in early access, and it is worth being straight about what that means. The platform underneath it has been running for home-service businesses for over a year, and the in-person layer — the service menu, the booking engine, deposits, counter checkout, packages and repair orders — went live on 7 August 2026. Every screenshot on this page is that software. The one item on the right is what is genuinely still to come.
Live today
- Service menu with per-service duration and turnover buffer
- Bookable resources — chair, room, bay, table, station
- Online booking against real availability
- Deposits taken at the time of booking
- Text and email confirmations, and day-before reminders
- Counter checkout with retail items and tips
- Packages, series and class passes that count down
- Vehicle records and repair orders, approved from a phone
- Accounting mounted inside the dashboard
- Staff photos and bios on your booking page
- Customer records and history
- Quotes and estimates from a stored price list
- Invoicing, with the approved quote carried across
- Card payments — at the counter or by pay link
- Staff records, roles and permissions
- Reporting on revenue and outstanding balances
Still in build
- Payroll, through the accounting module
Early access members shape the order these ship in, and pay nothing at any point. Why the software is free →
Personal training software questions
Is the trainer software free?
Yes — no subscription, no per-trainer fee and no card to start.
Does it track session packages?
Yes. A package decrements as sessions are booked and delivered, so the remaining balance is always current.
Can I set up recurring sessions?
Yes. A standing slot is booked once and repeats.
Can I take payment for a block up front?
Yes. Blocks are paid up front and redeemed session by session.
Further reading
Software for every service business
Run the training business like a much bigger one.
Early access is open. Bring your staff, your clients and your service menu — leave the software bill behind.
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