Free event planner software from the first consult to the final payment.
An event is a consult, a proposal, a deposit, a payment schedule and a hundred details that all have to land on one day. TotalPro360 keeps them on the client’s record instead of in your inbox.
Free forever Not a trial. No card, no contract, unlimited staff. Card payments cost 3.9% + 30¢. Our promise →
What slows an event planning business down
- Consults set up through days of phone tag and email
- Proposals for full planning, partial planning and day-of rebuilt for every client
- Deposits and final payments tracked in a spreadsheet
- Guest counts, dietary needs and vendor notes scattered across texts
None of that is a planning problem. It’s a software problem, and the software that fixes it usually costs more each month than a small planning business can justify.
Built for how an event planning business actually runs
Consults booked online
Clients pick an open consultation time from your booking page. You get their date, event type and guest count before you ever meet.
Proposals from your own packages
Full planning, partial planning and day-of coordination start on your service menu with your prices. Send a proposal and the client approves it from a link.
Deposits that hold the date
Require a retainer when they book, so a held date is a paid date. The deposit is credited against the final balance.
Payment schedules and balances
Send a pay link for each payment and see what’s still due without digging through email.
Every detail on the client record
Dates, notes, signed forms and every invoice and payment stay on one record you can pull up on your phone.
Requests from homeowners near you
People who plan get-togethers in the MyHome360 app can tap Pro Plan your event and send you a request with the date, guest count and how many guests have allergies or diets.
See how it works
One booking screen that knows what each service takes, which staff member can do it and which room it needs — then a confirmation your client actually receives.
Services carry their own duration and turnover buffer; staff and rooms are booked together, so only genuinely open slots are offered.
$0 per month. $0 per seat. No card to start.
The business dashboard is free — booking, client records, service menu, quotes, invoicing and reporting included. There is no trial that turns into a bill, and no seat count to manage as you hire.
No software subscription, ever. Card payments cost 3.9% + 30¢. Read the full breakdown →
Where the product is today
TotalPro360 is in early access, and it is worth being straight about what that means. The platform underneath it has been running for home-service businesses for over a year, and the in-person layer went live on 7 August 2026 and has grown since. Every screenshot on this page is that software. The short list on the right is what isn't live yet.
Live today
- Online booking against real availability, with add-ons and prices by provider level
- Service menu with durations, turnover buffers and processing time that frees the provider
- Bookable resources — chair, room, bay, table, station
- Deposits, plus no-show and late-cancel fees
- Waitlist, online and from the front desk
- Text and email confirmations, and day-before reminders
- Intake and consent forms with e-signature
- Client records with formulas, notes and private before-and-after photos
- Packages and series that count down
- Memberships with included visits and member discounts
- Gift cards in store and online, with balance check
- Counter checkout with retail stock and barcode scanning
- Tips to a named provider, commissions and staff performance
- A rebooking prompt at checkout
- An AI receptionist that answers calls and books appointments
- The TotalPro360 client app: appointments, favorite providers, forms, packages, gift cards and receipts
- Vehicle records and repair orders, approved from a phone
- Card payments, ACH bank payments and Tap to Pay on Android
- Built-in accounting
- Staff records, roles and permissions, and reporting
- Automatic messages you switch on: appointment reminders, review requests, overdue-invoice reminders, rebook reminders, win-back and birthday emails, with unsubscribe, quiet hours and frequency caps
Not live yet
- Saving a client’s card at booking for no-show charges — coming soon
- Payroll — coming December 2026. Paid add-on: $39/month + $6 per employee
- Group classes and multiple locations — not available yet
Early access members shape the order these ship in, and pay nothing at any point. Why the software is free →
Event planner software questions
Is it really free forever?
Yes. The software is free forever: online booking and reminders, client records, checkout, invoicing, accounting, your website and the apps, for unlimited staff. It isn’t a trial, and there’s no credit card to start and no contract. Card payments cost 3.9% + 30¢, and ACH bank payments cost up to 1.8% (never more than $10). Paid add-ons are optional: the phone system is $79/month* (one business number with calls and texting, the AI receptionist, after-hours on-call dispatch and Compendium Capture), and payroll (coming December 2026) is $39/month + $6 per employee. Read the free-forever promise.
Is the event planning software free?
Yes. There’s no subscription, no per-user fee and no card to start.
Can I take a deposit to hold an event date?
Yes. A booking can require a deposit when it’s made, and it’s credited against the final balance.
Can clients book a consultation online?
Yes. Your booking page shows open consultation times, and the request lands on your calendar with the client’s details.
Does it come with planning packages set up?
Yes. You start with a planning consultation, full planning, partial planning, day-of coordination and a venue walkthrough on your service menu. Change the names, times and prices to match yours.
Does it do seating charts or vendor marketplaces?
No. It runs your business: booking, proposals, deposits, payments, client records and accounting. Keep using your favorite design tools for floor plans.
Further reading
Software for every service business
Run your event planning business like a much bigger one.
Early access is open. Bring your staff, your clients and your service menu — leave the software bill behind.
Get started free Log in*Included minutes and texts cover typical use. Usage above the included amounts is billed as overage, and larger or high-volume companies may be quoted higher phone and texting rates. See our Terms.